NEC3 ECC Contractor Submission Template

Use this free downloadable template to help you create a Contractor Submission under the NEC3 Engineering and Construction Contract (ECC).

The ECC requires the Contractor to make submissions to the Project Manager on various matters that arise during the course of a construction project some of which require acceptance. The ECC goes a step further than most traditional contracts by requiring the Project Manager to not only respond to a submission, but to respond with reasons. A reason outside those listed in the contract will be a compensation event.

You can use this NEC3 ECC template for a Contractor’s submission of the following: -

• Submit under clause 15.1 for acceptance of a proposal to add an area to the Working Area (period for reply is period for reply)
• Submit under clause 20.4 forecasts of the total Defined Cost for the whole of the works (main Options C, D, E and F) (no reply)
• Submit under clause 21.2 for acceptance of particulars of design (period for reply is period for reply)
• Submit under clause 23.1 for acceptance of particulars of design for an item of Equipment (period for reply is period for reply)
• Submit under clause 24.1 for acceptance of details of a replacement person (period for reply is period for reply)
• Submit under clause 25.1 information to Others (no reply)
• Submit under clause 26.2 for acceptance of the name of a proposed Subcontractor (period for reply is period for reply)
• Submit under clause 26.3 for acceptance of proposed subcontract documents (period for reply is period for reply)
• Submit under clause 26.4 for acceptance of proposed contract data for each subcontract (main Options C, D, E and F) (period for reply is period for reply)
• Submit under clause 27.1 design for approval (no reply)
• Submit under clause 36.1 a quotation for acceleration (period for reply is period for reply)
• Submit under clause 36.2 reasons for not submitting a quotation for acceleration (no reply)
• Submit under clause 54.2 for acceptance of a revised Activity Schedule (main Option A and C) (period for reply is period for reply)
• Submit under clause 85.1 for acceptance certificates of insurance (period for reply is period for reply)
• Submit under clause X4.1 a parent company guarantee (no reply)
• Submit under clause X13.1 for acceptance of details of a bank or insurer to provide a performance bond (period for reply is period for reply)
• Submit under clause X13.1 a performance bond (no reply)
• Submit under clause X14.2 for acceptance of details of a bank or insurer to provide an advanced payment bond (period for reply is period for reply)
• Submit under clause X14.2 an advance payment bond (no reply)
• Submit under clause X20.2 a report of performance (no reply)
• Submit under clause X20.3 proposals for improving performance (no reply)
• Submit under clause Y1.4 for acceptance of details of the banking arrangement for the Project Bank Account (period for reply is period for reply)
• Submit under clause Y1.4 copies of communications with the Project Bank (no reply)
• Submit under clause Y1.6 for acceptance of a proposal to add a Supplier to the Named Suppliers (period for reply is period for reply)
• Submit under clause Y1.9 of the Authorisation setting out sums due to the Named Suppliers (no reply) 

For simplicity, you can use this template for a ‘report’ under clause X20.2, ‘gives’ under X4.1, X13.1 and X14.1, and a ‘provision’ under clauses 25.1 and Y1.4.

You can also use this NEC3 ECC template for the Project Manager’s reply.